MINUTES OF MEETING

CORAL SPRINGS IMPROVEMENT DISTRICT

 

††††††††††† The regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held Monday, November 17, 2003 at 4:05 P.M. in the District Office, 10300 N. W. 11 Manor, Coral Springs, Florida.

††††††††††† Present and constituting a quorum were:

 

††††††††††† Robert D. Fennell†††††††††††††††††††††††††††††††††††††† President

††††††††††† William Eissler††††††††††††††††††††††††††††††††††††††††††† Vice President

††††††††††† Glen Hanks††††††††††††††††††††††††††††††††††††††††††††††† Secretary

 

††††††††††† Also Present Were:

 

††††††††††† Gary L. Moyer†††††††††††††††††††††††††††††††††††††††††† Manager

††††††††††† Dennis Lyles†††††††††††††††††††††††††††††††††††††††††††††† Attorney

††††††††††† Donna Holiday†††††††††††††††††††††††††††††††††††††††††† Recording Secretary

††††††††††† John McKune†††††††††††††††††††††††††††††††††††††††††††† Gee & Jenson

††††††††††† Roger Moore†††††††††††††††††††††††††††††††††††††††††††† Engineer

††††††††††† Rich Hans†††††††††††††††††††††††††††††††††††††††††††††††††† District Staff

††††††††††† Bill Joyce††††††††††††††††††††††††††††††††††††††††††††††††††† District Staff

 

 

††††††††††† Mr. Fennell called the meeting to order at 4:05 p.m. and Mr. Moyer called the roll.

††††††††††† Mr. Moyer stated we will conduct a tour of the plant expansion at this time and for the record, we will not discuss policy, we will only gather facts and information and if there is anything that needs to be discussed we will do it when we get back to the conference room as part of the regular meeting.

 

††††††††††† The Board convened the business portion of the meeting in the conference room at 5:05 p.m.

 

SECOND ORDER OF BUSINESS††††††††††††††††††† Approval of the Minutes of the October 20, 2003 Meeting

††††††††††† Mr. Moyer stated that each Board member had received a copy of the minutes of the October 20, 2003 meeting and requested any additions, corrections or deletions.

††††††††††† There not being any,

 

On MOTION by Mr. Eissler seconded by Mr. Hanks with all in favor the minutes of the October 20, 2003 meeting were approved as submitted.

 

THIRD ORDER OF BUSINESS†††††††††††††††††††††† Consideration of Resolution 2004-1 Amending the Water and Sewer Enterprise Fund Budget for Fiscal Year 2004

††††††††††† Mr. Moyer stated we corrected the debt service fund budget.As part of the refinancing, the 1978 series went away altogether.We now have a 2002 Series which was part of the refinancing.We originally provided in your budget $2,288,025 which in reality should be $2,029,066.The only other change is in trustee fees which went down $6,200.

††††††††††† Mr. Fennell stated in the first whereas clause it should be Coral Springs and not North Springs.

 

On MOTION by Mr. Eissler seconded by Mr. Hanks with all in favor Resolution 2004-1 amending the water and sewer enterprise fund budget for fiscal year 2004 was approved.

 

FOURTH ORDER OF BUSINESS††††††††††††††††††† Consideration of Request for a Surface Water Management Permit for West Glen Square

††††††††††† This item pulled from the agenda.

 

FIFTH ORDER OF BUSINESS†††††††††††††††††††††††† Staff Reports

††††††††††† A.†††† Attorney Ė Request for Modification to Fee Schedule

††††††††††† Mr. Lyles stated I distributed to each of you a letter requesting a modification to my fee schedule.I believe I have submitted something that is within the confines suggested by Mr. Fennell and that is staying within increases of the consumer price index since the initiation of this relationship and within your adopted budget.I do not anticipate and I will commit to not requesting any further review of the fee structure until another three years have expired at which time it will be a full ten years since I started representing the Board.Iím not promising a request for increase at that time, Iím just saying there will not be a request until that time.

 

On MOTION by Mr. Eissler seconded by Mr. Hanks with all in favor the modification to the fee schedule for District Counsel was approved.

 

††††††††††† Mr. Lyles stated we had a lengthy discussion at the last meeting regarding Lake Coral Springs and other bodies of water under the jurisdiction of the Board.We requested that a meeting take place where a proposal would be discussed to continue to do the basic maintenance, maybe not quite the ďwhite glove treatmentĒ that staff has rendered to this particular body of water in the past, and Mr. Weinberg who represents the homeowners association at Lake Coral Springs was to set that up.I contacted his office and reminded them that we need to put that agreement together and present it to the Board and they were not able to schedule that meeting this month.When we do this, it will be retroactive to the beginning of the fiscal year, which is October 1.If we lose a month we will still have a payment schedule to cover the period of time we are continuing as volunteers at this point to do the maintenance service on the lake.We are not gong to lose any money and if they donít come forward with anything or if they are unreasonable we will stop maintaining the lake.

††††††††††† Mr. Lyles stated as you are aware we are required to submit a bill to the Florida Legislature combining the original act that created this District and any amendments to that act into one document that is easily understandable by someone who wants to look at one document as opposed to several.We have tried to do this several times and for one reason or another the bill has not gone through.This year, being the last year you are allowed to do that under the statute, we have once again, submitted our package, economic impact statement, all the necessary support documentation and submitted it to the legislative delegation through the executive director so that it can be acted on as a local bill here in Broward County and submitted to the legislature during the session of 2004.You now have to have a sponsor for such a bill, even though it is required by State law.I contacted Senator Skip Campbellís office and they indicated that they will sponsor this bill.First reading will be sometime in the first week of December and second reading the second week in December.In the meantime I have been urged to have a meeting with Representative Ritter who is involved in this matter and I have spoken to Mr. Fennell about such a meeting and he has agreed to attend the meeting as has the President of the North Springs Improvement District which has a similar bill and similar set of issues with Representative Ritter.We will meet and discuss our codification bill and the subject that will come up is a change in the manner of electing Board members.Based on previous positions approved by the board, we are going to once again suggest that the wise thing to do is amend Chapter 189 which controls all special districts in the State of Florida to authorize a voluntary transition if the majority of the board agrees to a system of electing Board members on a one person one vote basis and to convert from a three member board to a five member board.We will make that suggestion again.You have indicated in your budget process that you want to pursue proactive creation of such legislation and this will be the first step in that direction.No promises as to what happens once they are in session in Tallahassee but we will not be in a position of being accused of being unresponsive to any elected officials who have something to do with this.

††††††††††† Mr. Eissler stated I suggest when you meet with Ms. Ritter, that you commit to nothing and give her nothing; just see what she wants to do and state what we are willing to do.

 

††††††††††† B.†††† Engineer

††††††††††††††††††††††††††††† 1.††††† Monthly Water & Sewer Charts

††††††††††††††††††††††††††††† 2.††††† Update on Construction

††††††††††† There not being any, the next item followed.

 

††††††††††† C.†††† Superintendent

††††††††††† There not being any, the next item followed.

 

††††††††††† D.†††† Complaints

††††††††††† There not being any, the next item followed.

 

SIXTH ORDER OF BUSINESS††††††††††††††††††††††† Supervisors Requests and Audience Comments

††††††††††† There not being any, the next item followed.

 

SEVENTH ORDER OF BUSINESS††††††††††††††††† Approval of Invoices

 

On MOTION by Mr. Eissler seconded by Mr. Hanks with all in favor the invoices were approved.

 

On MOTION by Mr. Eissler seconded by Mr. Hanks with all in favor the meeting adjourned at 5:45 p.m.

 

 

 

 

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† †††††††† †††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

Glen Hanks†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Robert F. Fennell

Secretary†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† President