MINUTES OF MEETING
The regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on
Present and constituting a quorum were:
Robert D. Fennell President
William Eissler Vice President
Glen Hanks Secretary
Also present were:
Gary L. Moyer Superintendent
Dennis Lyles Attorney
Rich Hans Staff
John McKune Engineer
Roger Moore Engineer
The Board and staff toured the plant facilities at No policies were discussed at this time, and all discussions were reserved until the business portion of the meeting convened at
Mr. Fennell called the meeting to order, and Mr. Moyer called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes of the April 19, 2004 Meeting
Fennell stated that each Board member had received a copy of the minutes of the
Mr. Fennell stated page 7 was duplicated.
THIRD ORDER OF BUSINESS Acceptance of the Audit
for Fiscal Year Ended
After a brief review of the audit, the Board accorded to table this item and invite the auditors, Keefe, McCullough & Co., to the next meeting to address some of their questions and concerns pertaining to the audit.
FOURTH ORDER OF BUSINESS Distribution of Proposed General Fund Budget for Fiscal Year 2005
Mr. Moyer stated the general fund budget refers to the drainage. The public hearing to adopt the budget will be held July 19.
FIFTH ORDER OF BUSINESS Staff Reports
Mr. Lyles stated our codification bill appears to have passed. When the session ended, we checked on-line and called a staff person who has been working on this and were told that both bills (CSID and NSID) died in committee. The next day, Mr. Hans received a call from the governor’s office to discuss a few details because the CSID bill had passed after all. It was the NSID bill that died in committee. However, we have not seen the final document, and I would like to see something with the governor’s signature or something indicating that it has become law without his signature. Until then, it appears the bill has passed.
Mr. Hans stated it is going through bill analysis. The person who called me was collecting general information about the District and said it passed 40:60. We are awaiting signature from their office.
Mr. Lyles stated we never received a request for a support resolution letter or otherwise from Representative Ritter’s office so I assume she had other priorities and was satisfied with the meeting she had with you and with the way we submitted the bill.
Mr. Fennell stated I still feel we should voluntarily change our type of organizations with the vote of our Board.
Mr. Lyles stated if an opportunity presents itself, I would insert the Board’s position as expressed for that mechanism to be in place.
Hans stated I spoke with Mr.
Mr. Lyles stated at the last meeting, we reported that we received correspondence from a resident who had problems with tree roots. We responded in writing per the Board’s direction outlining the legal positions, but we have not heard back. We may or may not hear about this in the future.
Mr. McKune stated some time ago, we talked about a drainage system that we wanted to put in but determined that it was too expensive to do it at the time. We are about to finish up the wastewater job. Part of the job involves the final grading around these tanks. I would like to install one pipe outlet to greatly improve the drainage in the south end of the property while the contractor is in the process of doing his grading work. It will cost approximately $6,000.
Additionally, while in the process of cleaning out the digester, some of this material was mixed with sludge from the plant on the water plant side and stockpiled in an area behind Plant E. The operators would like to spread the material in some areas of the plant to build the land surface up in order to eliminate some ponding versus going through the expense of hauling it off. This would be in addition to the wastewater plant contract in the approximate amount of $5,000. On the water plant side, part of the capital improvement program for the water plant expansion on the south side is a $2 to $3 million project. If we were to do that, we have agreed with Messrs. Moyer and Hans to defer as much as possible so that we can use the money elsewhere for things that are more urgent. As you know after being on the headworks, there is a great deal of lime dust blowing around, especially during the summer. I would like to increase the area of the ponds that we are currently using to dewater the lime sludge and let it dry and accumulate prior to having a trucker come in. We paid approximately $180,000 last year to truck this material off the site. It is a big operation. This year it should cost approximately 75% of last year’s amount because we have a new contract with a lower unit price. I would like to add to this contract on a unit price basis to dig some additional ponds for the material that is currently being stockpiled versus building up the mounds. This will afford us a cleaner operation. The backwash of the filters goes into another large pond, which I would like to expand and dewater the pond into a drying pit, which will clean up this operation. We can do this on a unit price basis. The total cost of digging these ponds depends on the amount of lime we can clean out. It will probably cost $15,000. We can do some it now and defer the rest.
Mr. Eissler asked how much would it cost to clean up the mess?
Mr. McKune responded quite a bit. The entire area is a repository of lime between 6” to 3’. Once we expand the ponds and clean up the area, we should be able to grow grass in some of the areas and limit the sludge activity. If we do this, we can probably defer the dewatering system indefinitely.
Mr. Fennell asked is there any issue that we might run into with having so much?
Mr. McKune responded if we do these modifications to the pond system, we can go a long way toward keeping the dust down, and we would be able to use some irrigation systems to water down the pond areas to keep it from blowing around.
Mr. Eissler stated I suggest that you look at this. It is a solution that can be accomplished quickly.
Mr. McKune stated I would like to get the contractor out here this week.
2. Update on Construction
There being no further report, the next item followed.
Board reviewed the staffing chart, and Mr. Moyer introduced Resolution 2004-4
designating Rich Hans as Assistant Secretary and Resolution 2004-5 designating
There not being any, the next item followed.
SEVENTH ORDER OF BUSINESS Supervisor's Requests and Audience Comments
Mr. Eissler stated we are starting to see some surface water management renewals. What is the renewal fee?
Mr. Hans responded there is no renewal fee at this time.
Mr. Eissler stated I suggest we have a fee. This is a revenue-generating opportunity.
Hans stated I agree, but they have to supply their own engineer. However, staff is meeting next week to co
EIGHTH ORDER OF BUSINESS Approval of Invoices
Mr. Fennell stated the way we approve our invoices does not give me an idea as to where we are in the budget. In my experience, I referred to a monthly budget. Does this exist?
Mr. Hans responded yes. We will include that in the future.
After review of the financials,
There being nothing further,
Glen Hanks Robert D. Fennell