MINUTES
OF MEETING
The regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on
Present and constituting a quorum
were:
Robert D. Fennell President
William Eissler Vice
President
Glen Hanks Secretary
Also present were:
Gary L. Moyer Superintendent
Dennis Lyles Attorney
Rich
Hans Staff
John McKune Engineer
Roger Moore Engineer
The
Board and staff toured the plant facilities at
Mr.
Fennell called the meeting to order, and Mr. Moyer called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes of
the April 19, 2004 Meeting
Mr.
Fennell stated that each Board member had received a copy of the minutes of the
Mr.
Fennell stated page 7 was duplicated.
On MOTION by Mr. Hanks seconded by Mr.
Eissler with all in favor the minutes of the
THIRD ORDER OF BUSINESS Acceptance of the Audit
for Fiscal Year Ended
After
a brief review of the audit, the Board accorded to table this item and invite
the auditors, Keefe, McCullough & Co., to the next meeting to address some
of their questions and concerns pertaining to the audit.
FOURTH ORDER OF BUSINESS Distribution of Proposed
General Fund Budget for Fiscal Year 2005
Mr.
Moyer stated the general fund budget refers to the drainage. The public hearing to adopt the budget will
be held July 19.
FIFTH ORDER OF BUSINESS Staff Reports
A. Attorney
Mr.
Lyles stated our codification bill appears to have passed. When the session ended, we checked on-line
and called a staff person who has been working on this and were told that both
bills (CSID and NSID) died in committee.
The next day, Mr. Hans received a call from the governor’s office to
discuss a few details because the CSID bill had passed after all. It was the NSID bill that died in
committee. However, we have not seen the
final document, and I would like to see something with the governor’s signature
or something indicating that it has become law without his signature. Until then, it appears the bill has passed.
Mr.
Hans stated it is going through bill analysis. The person who called me was collecting
general information about the District and said it passed 40:60. We are awaiting signature from their office.
Mr.
Lyles stated we never received a request for a support resolution letter or otherwise from Representative Ritter’s office so I assume
she had other priorities and was satisfied with the meeting she had with you
and with the way we submitted the bill.
Mr.
Fennell stated I still feel we should voluntarily change our type of
organizations with the vote of our Board.
Mr.
Lyles stated if an opportunity presents itself, I would insert the Board’s
position as expressed for that mechanism to be in place.
With
regard to
Mr.
Hans stated I spoke with Mr.
Mr.
Lyles stated at the last meeting, we reported that we received correspondence
from a resident who had problems with tree roots. We responded in writing per the Board’s
direction outlining the legal positions, but we have not heard back. We may or may not hear about this in the
future.
B. Engineer
Mr.
McKune stated some time ago, we talked about a drainage system that we wanted
to put in but determined that it was too expensive to do it at the time. We are about to finish up the wastewater job. Part of the job involves the final grading
around these tanks. I would like to
install one pipe outlet to greatly improve the drainage in the south end of the
property while the contractor is in the process of doing his grading work. It will cost approximately $6,000.
Additionally,
while in the process of cleaning out the digester, some of this material was
mixed with sludge from the plant on the water plant side and stockpiled in an
area behind Plant E. The operators would
like to spread the material in some areas of the plant to build the land
surface up in order to eliminate some ponding versus going through the expense
of hauling it off. This would be in
addition to the wastewater plant contract in the approximate amount of $5,000. On the water plant side, part of the capital improvement
program for the water plant expansion on the south side is a $2 to $3 million
project. If we were to do that, we have
agreed with Messrs. Moyer and Hans to defer as much as possible so that we can
use the money elsewhere for things that are more urgent. As you know after being on the headworks,
there is a great deal of lime dust blowing around, especially during the
summer. I would like to increase the
area of the ponds that we are currently using to dewater the lime sludge and
let it dry and accumulate prior to having a trucker come in. We paid approximately $180,000 last year to
truck this material off the site. It is
a big operation. This year it should
cost approximately 75% of last year’s amount because we have a new contract
with a lower unit price. I would like to
add to this contract on a unit price basis to dig some additional ponds for the
material that is currently being stockpiled versus building up the mounds. This will afford us a cleaner operation. The backwash of the filters goes into another
large pond, which I would like to expand and dewater the pond into a drying
pit, which will clean up this operation.
We can do this on a unit price basis.
The total cost of digging these ponds depends on the amount of lime we
can clean out. It will probably cost
$15,000. We can do some it now and defer
the rest.
Mr.
Eissler asked how much would it cost to clean up the mess?
Mr.
McKune responded quite a bit. The entire
area is a repository of lime between 6” to 3’.
Once we expand the ponds and clean up the area, we should be able to
grow grass in some of the areas and limit the sludge activity. If we do this, we can probably defer the
dewatering system indefinitely.
Mr.
Fennell asked is there any issue that we might run into with having so much?
Mr.
McKune responded if we do these modifications to the pond system, we can go a
long way toward keeping the dust down, and we would be able to use some
irrigation systems to water down the pond areas to keep it from blowing around.
Mr.
Eissler stated I suggest that you look at this.
It is a solution that can be accomplished quickly.
Mr.
McKune stated I would like to get the contractor out here this week.
On MOTION by Mr. Fennell seconded by Mr.
Eissler with all in favor the District engineer was authorized to move forward
with the repair, reconstruction and drainage of lime dust control as outlined
above in an amount not to exceed $25,000.
2. Update
on Construction
There
being no further report, the next item followed.
The
Board reviewed the staffing chart, and Mr. Moyer introduced Resolution 2004-4
designating Rich Hans as Assistant Secretary and Resolution 2004-5 designating
On MOTION by Mr. Hanks seconded by Mr.
Eissler with all in favor Resolution 2004-4 designating Rich Hans as Assistant
Secretary and Resolution 2004-5 designating
There
not being any, the next item followed.
SEVENTH ORDER OF BUSINESS Supervisor's Requests and
Audience Comments
Mr.
Eissler stated we are starting to see some surface water management
renewals. What is the renewal fee?
Mr.
Hans responded there is no renewal fee at this time.
Mr.
Eissler stated I suggest we have a fee.
This is a revenue-generating opportunity.
Mr.
Hans stated I agree, but they have to supply their own engineer. However, staff is meeting next week to co
EIGHTH ORDER OF BUSINESS Approval of Invoices
Mr.
Fennell stated the way we approve our invoices does not give me an idea as to
where we are in the budget. In my
experience, I referred to a monthly budget.
Does this exist?
Mr.
Hans responded yes. We will include that
in the future.
After
review of the financials,
On MOTION by Mr. Eissler seconded by Mr.
Hanks with all in favor the invoices were approved.
There
being nothing further,
On MOTION by Mr. Fennell seconded by Mr.
Eissler with all in favor the meeting was adjourned at 5:35 p.m.
Glen Hanks Robert
D. Fennell
Secretary President