MINUTES OF MEETING

CORAL SPRINGS IMPROVEMENT DISTRICT

 

††††††††††† The regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, August 16, 2004 at 4:05 p.m. in the District Office, 10300 N. W. 11 Manor, Coral Springs, Florida.

 

††††††††††† Present and constituting a quorum were:

 

††††††††††† Robert D. Fennell†††††††††††††††††††††††††††††††† President

††††††††††† William Eissler††††††††††††††††††††††††††††††††††††† Vice President

††††††††††† Glen Hanks††††††††††††††††††††††††††††††††††††††††††† Secretary

 

††††††††††† Also present were:

 

††††††††††† Rich Hans†††††††††††††††††††††††††††††††††††††††††††††† Staff

††††††††††† Dennis Lyles††††††††††††††††††††††††††††††††††††††††† Attorney

††††††††††† Donna Holiday††††††††††††††††††††††††††††††††††††† Recording Secretary

††††††††††† John McKune††††††††††††††††††††††††††††††††††††††† CH2M-Hill

††††††††††† Cedonio Da Silva††††††††††††††††††††††††††††††††† CH2M-Hill

††††††††††† Roger Moore†††††††††††††††††††††††††††††††††††††††††† Engineer

 

FIRST ORDER OF BUSINESS†††††††††††† Roll Call

††††††††††† Mr. Fennell called the meeting to order and called the roll.

 

SECOND ORDER OF BUSINESS†††††††† Approval of the Minutes of the July 19, 2004 Meeting

††††††††††† Mr. Fennell stated that each Board member had received a copy of the minutes of the July 19, 2004 meeting and requested any additions, corrections or deletions.

††††††††††† There not being any,

 

On MOTION by Mr. Eissler seconded by Mr. Hanks with all in favor the minutes of the July 19, 2004 meeting were approved as submitted.

 

THIRD ORDER OF BUSINESS††††††††††† Award of Contract to Intrastate Construction Corp. for Water Treatment Unit No. 1 and Filter No. 6 Rehabilitation

††††††††††† Mr. McKune distributed his engineerís letter and a detailed breakdown of the sole bid received submitted by Intrastate Construction Corporation.

††††††††††† Mr. Hanks asked what were the major differences between Intrastateís proposal and the engineerís estimate?

††††††††††† Mr. McKune responded there arenít any, but much of it has to do with the increasing cost of stainless steel and cement products.

††††††††††† After review,

 

On MOTION by Mr. Eissler seconded by Mr. Hanks with all in favor the rehabilitation contract for water treatment unit no. 1 and filter no. 6 was awarded to Intrastate Construction Corp. in the bid amount of $419,825.

 

FOURTH ORDER OF BUSINESS††††††† Consideration of Permit Request for Surface Water Management Submitted by Coral Springs Honda, Inc.

††††††††††† This item was pulled from the agenda and will be placed on Septemberís agenda for further consideration.

 

††††††††† Questions and Comments on Proposed Water and Wastewater Budget for Fiscal Year 2005

††††††††††† The Board reviewed the proposed budget for fiscal year 2005.

 

On MOTION by Mr. Hanks seconded by Mr. Eissler with all in favor funding in the annual amount of $2,300 for the Broward County mobile irrigation lab was approved to be paid out of the water and sewer enterprise fund budget.

 

FIFTH ORDER OF BUSINESS††††††††††† Staff Reports

††††††††††† A.††† Attorney

††††††††††† Mr. Fennell asked what is the status of the Lake Coral Springs Homeowners Association?

††††††††††† Mr. Lyles responded we need to get them to sign an agreement for our services.We are currently doing the minimum as we agreed to but we need to memorialize an agreement.

††††††††††† Mr. Fennell asked is there an agreement yet?

††††††††††† Mr. Lyles responded no, there has never been one.According to their homeowners documents, they are required to have one.We have to pursue this from that angle.

††††††††††† Mr. Fennell asked who is pursuing this?

††††††††††† Mr. Lyles responded we need to pursue this.I will have a report for the Board at the next meeting.

 

††††††††† B.††††† Engineer

        Monthly Water & Sewer Charts

††††††††††† There being no further report, the next item followed.

 

        Update on Construction

††††††††††† There being no further report, the next item followed.

 

        Memorandum from FPL

††††††††††† The Board reviewed the memorandum from FPL indicating a savings to the District for its participation in their load control program, which is attached hereto and made part of the record.

 

††††††††† Discussion Regarding Permit Criteria for District Projects

††††††††††† Mr. Da Silva distributed a draft permit criteria manual and reviewed the general changes made within and after discussion, the Board accorded to schedule a public hearing in October for the adoption of the revised permit criteria manual and fees.

 

††††††††††† C.††††† Superintendent

††††††††††† There not being any, the next item followed.

 

††††††††† D.††††† Complaints

††††††††††† There not being any, the next item followed.

 

SIXTH ORDER OF BUSINESS††††††††††† Supervisor's Requests and Audience Comments

††††††††††† Mr. Hans stated we will hold the public hearing to adopt the water and wastewater budget at next monthís meeting.I expect to receive comments from Ms. Archer.

††††††††††† Mr. Fennell stated we need to start looking at tighter budgets, and we need to determine how we are going to reduce costs going forward every year starting now.

††††††††††† Mr. Hans reported on the status of the newsletter.

††††††††††† Mr. Hans stated with regard to the general fund budget that was adopted last month, the assessable units decreased from 11,537 units to 11,122 units.Therefore, the original assessment of $78.85 increased to $82.04 per unit.We have no control over the units that we lost.

 

SEVENTH ORDER OF BUSINESS††††† Approval of Invoices

††††††††††† Mr. Eissler asked how many trees did we remove?

††††††††††† Mr. Moore responded we removed two large trees and three smaller ones.

††††††††††† After further review of the financials,

 

On MOTION by Mr. Eissler seconded by Mr. Hanks with all in favor the invoices were approved.

 

††††††††††† Mr. Hanks stated last week, Mr. Moore and I met with Ken Maroney and Jeff Johnson with regard to the guardhouse.Apparently, the guardhouse has been operating without a permit.We are trying to keep it as a temporary structure in the event of a hurricane.

††††††††††† Mr. Moore stated they want us to commit to a permit someday, which does not necessarily mean any time soon.

††††††††††† Mr. Hans stated we will bring back some options of what to do with the guardhouse.

 

††††††††††† There being nothing further,

 

On MOTION by Mr. Hanks seconded by Mr. Eissler with all in favor the meeting was adjourned at 6:10 p.m.

 

 

 

 

 

 

 

 

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††† ††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

Glen Hanks††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Robert D. Fennell

Secretary††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† President


September Agenda Item

Consideration of Permit Request for Surface Water Management Submitted by Coral Springs Honda, Inc.

 

Continuing Discussion Regarding Permit Criteria for District Projects

 

Approval of Proposed Meeting Dates for FY 2005

 

October Agenda Item

Public Hearing to adopt the Permit Criteria for District Projects