Minutes of Meeting
Coral Springs Improvement District
††††††††††† The regular meeting of the Board of
Supervisors of the Coral Springs improvement District was held
††††††††††† Present and constituting a quorum were:
††††††††††† Robert D. Fennell†††††††††††††††††††††††††††††††††††††† President
††††††††††† Glen Hanks††††††††††††††††††††††††††††††††††††††††††††††† Secretary
††††††††††† William J. Eissler, Jr.†††††††††††††††††††††††††††††††††† Vice President
††††††††††† Also present were:
††††††††††† Dennis Lyles†††††††††††††††††††††††††††††††††††††††††††††† Attorney
††††††††††† John McKune†††††††††††††††††††††††††††††††††††††††††††† CH2M Hill
††††††††††† Cedo DaSilva†††††††††††††††††††††††††††††††††††††††††††† CH2M Hill
††††††††††† Roger Moore†††††††††††††††††††††††††††††††††††††††††††† STS
††††††††††† George Keller†††††††††††††††††††††††††††††††††††††††††††† STS
††††††††††† Ed Goscicki††††††††††††††††††††††††††††††††††††††††††††††† STS
††††††††††† Mr. Hans called the meeting to order and called the roll.
SECOND ORDER OF BUSIENSS††††††††††††††††††† Approval of the Minutes of the September 20, 2004 Meeting
††††††††††† Mr. Hans stated that each Board
member had received a copy of the minutes of the
††††††††††† There not being any,
THIRD ORDER OF BUSINESS†††††††††††††††††††††† Public Hearing to Adopt Amendments to the Permit Criteria Manual, Establish a Fee for Permit Renewals and Provide for a Cash Trash Bond
††††††††††† Mr. Fennell opened the public hearing.
††††††††††† Mr. DaSilva distributed the revised permit criteria manual and stated we made a few language changes from the original.† We added additional indemnification language on page 5.† I will come in later with a new format for the permit that will be issued.
††††††††††† Mr. Hans asked is the proposed fee structure included in the hand-out?
††††††††††† Mr. DaSilva responded no.†
††††††††††† Mr. Hans read into the record the following proposed fee schedule: establishment of a fee of $200 plus the cost of reproduction for the Permit Renewal process and to establish a cash trash bond in the amount of $2,500 to be returned upon completion of the project, District check list and inspection by District staff.†
††††††††††† Mr. Hanks voiced concerns about the amount of storage per acre of open space and other technical issues relating to redevelopment.
††††††††††† Mr. DaSilva responded that the numbers permitted by South Florida Water Management District have not changed since 1977.† If there were redevelopment the applicant would have to go through site plan approval and have to prove that they still meet the storage requirements.†
††††††††††† After further discussion,
FOURTH ORDER OF BUSINESS† ††††††††††††††††† Staff Reports
††††††††††† A.††††††† Attorney
Lyles stated we have received a written request from the attorney for
††††††††††† Mr. Fennell stated they need to be aware that they will be under some kind of scrutiny relative to water quality standards.
††††††††††† Mr. Lyles responded we will take the lead to make sure they comply because if you go back to the original master association documents it is very specific that that is done under the control of this District even if they are paying a contractor to do it, we are in charge.† We will make sure we are sufficiently specific and reserve the monitoring authority that we have to have to ensure we donít have problems like that.†
††††††††††††††††††††††† 1.††††† Monthly Water & Sewer Charts
††††††††††††††††††††††† 2.††††† Update on Construction
††††††††††† Mr. Moore stated I have an agreement to start the process to receive funds from FEMA for hurricane damages, the diesel fuel used to pump down the canal prior to the hurricane and some of the overtime that was paid during that time.†
††††††††††† Mr. Hans stated we have prepared a resolution authorizing me and Mr. Moore to execute the documents necessary to receive this funding.
††††††††††† Mr. Moore stated our lift stations are presently set at the 100 year storm event elevation and there is a grant program I will look into that may apply to raising certain lift stations.
††††††††††† The refurbishing of water plant no. 1 is going well, C and D are also going well.
††††††††††† I have added a bar to one of the charts included in your agenda package to reflect infiltration.† As you will recall we completed a relining program on five lift stations and that proved to be a good program.
††††††††††† I will provide a report to you in January on what we feel we can save on total plant operations as requested.
††††††††††† Mr. Fennell stated we wanted that information next month.
††††††††††† Mr. Moore responded we are not sure we can do the evaluation in the next 30 days.
††††††††††† Mr. Fennell stated next month I want to know what you are thinking about and the topics you are looking at.† You may not have the numbers yet but I want to know the kind of things you are thinking, about such as infiltration.† Obviously if we cut down on infiltration, at the same time we will cut down on operating expenses.† Security should also be part of this equation.
††††††††††† Mr. Hans stated a quick savings is if you went to unarmed guards it is $2.00 per hour per man which is $4.00 per hour over 24/7, 365 days per year works out to approximately $36,000 per year.† We are also putting together numbers if we hired our own personnel for security who would also be available for other duties.† We will put that together for you.
††††††††††† Mr. Fennell stated that is the type of thing we are looking for, better use of manpower especially during emergencies.† We also asked for a capital expenditure plan for the next five years.† We also need to look at our cash flow.† What is the status of the chlorine?
††††††††††† Mr. Moore responded it is on-line and working.† At the present time we are off the chlorine gas but until the new system is stable we are keeping the tanks.† It is working but we are tweaking some of the components.
††††††††††† Mr. Fennell asked what will convince you with certainty to get rid of the gas tanks?
††††††††††† Mr. Moore stated I want the system to work flawlessly for four months.† I want to keep one tank as a back-up for six months.
††††††††††† Mr. McKune stated it is not a process issue, it is a controls issue.†
††††††††††† Mr. Eissler stated if you went back over everything you will probably find it is a design flaw.† If that is true, can we go back to them and recoup some money because you are spending time monitoring this.
††††††††††† Mr. McKune stated the supplier of the equipment has sole responsibility to make the system work.
††††††††††† Mr. Fennell asked is it time to have the person who designed the system, take a look at it?
††††††††††† Mr. McKune responded no, because there is not an individual who designed the system.† They put this together with component parts to meet the performance criteria we established in the original design specifications.† We tell them what they need to do, what it needs to do when it is done with the process and give them sole responsibility to put their equipment together to do that job, then they come out with their service technicians and make it work.† That is where we are.† It does work.† We designed the process but we didnít design the components.† That is done by whoever the low bidder is.†
††††††††††† Mr. Fennell asked does Severn Trent have someone who is a star in this?
Goscicki responded yes.† If this becomes
a continuing issue we have an instrumentation manager in
††††††††††† Mr. Eissler asked where are we on surge protection?
††††††††††† Mr. McKune responded before we start construction we need to be between the contractor for the surge protection project and the existing general contractor.† We have an outline of costs because there are some areas that we are not going to build right now.† It depends on what you decide to do in the capital improvement program, and the timing of parts of that, we may remove some parts of the grounding project.††
††††††††††† Mr. Hans stated I distributed drafts of the newsletter at the last meeting and I havenít received any input from the Board.†
††††††††††† Mr. Fennell stated I would like to see something about how we faired during the hurricanes and about our back-up systems.
††††††††††† Mr. Hanks stated I think there should be something about the vegetation along the canal banks.†
††††††††††† Mr. Fennell stated I want to find ways we can get through a total black-out of our area and still keep going.
††††††††††† There not being any, the next item followed.
FIFTH ORDER OF BUSINESS†††††††††††††††††††††††† Supervisors Requests and Audience Comments
††††††††††† There not being any, the next item followed.
††††††††††† Mr. Eissler questioned the fed ex bills that will be researched and a report made at the next meeting.
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† †††††††† †††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††
Glen Hanks††††††††††††††††††††††††††††††††††††††††††††††††††††† †††††††† Robert D. Fennell