MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, June 18, 2012 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida.
Present and constituting a quorum were:
Martin Shank President
Theodore Mena Vice President
Duane Holland Secretary
Also present were:
Kenneth Cassel District Manager
William Capko District Counsel
Dan Daly Director of Operations
Kay Woodward District Accountant
Joe Stevens Water Department
David McIntosh Wastewater Department
Randy Frederick Drainage Supervisor
Steve Seigfried Field Superintendent
Jan Zilmer Human Resources
Cory Johnson CH2M Hill
Joe Brown Lanzo Construction
Glen Hanks Glen Hanks Consulting Engineers, Inc.
Troy Lyn Globaltech, Inc.
Jason Gunther Bohler Engineering
Mark Gulyas LMK Pipe Renewal, LLC
John Reinhard LMK Pipe Renewal, LLC
Rochelle Hallamp Resident
The following is a summary of the minutes and actions taken during the June 18, 2012 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes of the May 21, 2012 Meeting
There not being any,
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next item followed.
FOURTH ORDER OF BUSINESS Lanzo Construction
· Project Updates
Mr. Brown provided the Board with an update.
Ø The project is 98% complete.
Ø He asked for an update on their retainage.
Ø Mr. Cassel explained it is part of the final closeout documents and payout.
Ø Mr. Brown requested some of the retainage be released because there is $135,000 in retainage and there is $93,000 worth of work left to complete.
Ø Mr. Cassel noted the District has appeased the contractor several times by reducing retainage. The standard is to release the remaining part of retainage with the final adjustment change order along with releases of liens. This is part of the contract document requirements. Releasing retainage at this point may hinder the District from obtaining all necessary documents.
Ø Mr. Brown stated he provided a letter to the District with all the payout information.
Ø Mr. Cassel noted he received the letter late on Friday afternoon.
Ø Mr. Brown stated Mr. McKune was aware of this prior to Friday.
Ø Mr. Cassel clarified he could not do anything because Mr. Daly and he were not informed until Friday afternoon.
Ø Mr. Mena noticed Mr. McKune has been involved with several issues where the District manager is the last person to be informed. It was not the Board’s intention for Mr. McKune to run the engineering portion of the District without advising the District manager and he feels this is not acceptable.
Ø Mr. Shank stated Mr. McKune is the Board’s consultant on engineering issues.
Ø The Board requested Mr. Brown communicate with Mr. Cassel and Mr. Daly going forward.
FIFTH ORDER OF BUSINESS Amendment of CIP Plan in the Bond Documents – Resolution 2012-2
Mr. Capko distributed and reviewed Resolution 2012-2, amending the District’s five year capital improvement plan. The resolution adds the rehabilitation and upgrading of the water and wastewater collection and distribution infrastructure to the five year capital improvement plan.
SIXTH ORDER OF BUSINESS Consideration of Drainage Approval for TD Bank– Glen Hanks
Mr. Hanks addressed the Board and the following was discussed:
· Bohler Engineering submitted revised plans, which are substantially in conformance with the District’s permit criteria manual.
· He recommends approval of the revised stormwater management permit application for TD Bank.
· Improvements will bring the TD Bank parcel, which is .92 acres, into close conformance with the stormwater criteria manual.
· Mr. Hanks provided a report on his meeting with SFWMD. SFWMD is supportive of changes improving flood protection and making the District’s permit criteria more stringent. Any projects less than 40 acres are to be permitted by the District. Anything larger will also require a SFWMD permit.
· Mr. Hanks and Mr. Cassel will work on necessary changes to the permit criteria manual and bring it back to the Board.
· There was discussion regarding recourses for permits already issued, which are not in compliance. The District cannot do anything unless a permit modification is requested.
· SFWMD is agreeable to pursuing a modification to their comprehensive plan during one of their annual revisions to allow more storage and address deficiencies.
· SFWMD is pleased with how the District is operating with them and are okay with the District updating the permit criteria manual.
· Mr. Mena addressed the issue of trees located behind the auto mall. Mr. Hanks would like to work with Mr. Cassel on appropriate verbiage of the District’s standard criteria where anyone applying for a permit will need to remove trees from the canal right-of-ways adjacent to their property at their expense.
SEVENTH ORDER OF BUSINESS Presentation by LMK Regarding Laterals and Main Lines
Mr. Reinhardt and Mr. Gulyas provided the Board with a presentation on how LMK Pipe Renewal, LLC rehabilitated the lateral and main lines at Lift Station #1.
EIGHTH ORDER OF BUSINESS Consideration of Contracts
D. Layne-Reynolds Piggyback Contract
E. LMK for Lining of Laterals and Replacing Wye
A. Globaltech, Inc.
Mr. Cassel noted a revised contract was sent to the Board under separate cover.
B. Water Storage Tank Cleaning
Two bids were submitted: Fish Tec, Inc in the amount of $89,000 and Underwater Solutions in the amount of 25,400. The District received written permission from the Broward County Health Department allowing the cleaning to be done in January of 2013, which will lower the cost from Underwater Solutions to $13,650.
C. Sprint Nextel
Mr. Daly explained Sprint is transferring the old Nextel network to their push-to-talk network. The District’s push-to-talk system and handheld devices needs to be switched to have reception.
F. Authorization to Award Bid for Cleaning and Hauling Waste from Plant E at an Amount Not to Exceed $29,000
A request for bids was noticed to clean and dispose of solid waste from Plant E. Staff estimates bids will come in at approximately $29,000.
G. Consideration of Contract for Lift Stations #30 and #32 Rehabilitation
Mr. Seigfried explained the necessity for rehabilitation of the lift stations.
NINTH ORDER OF BUSINESS Consideration of CH2M Hill Invoice Dated February 25, 2012 through March 30, 2012
The Board was provided with a marked up copy of the invoice submitted by CH2M Hill. Mr. Cassel suggested deducting $9,833.50 from the invoice making the total $26,771.37
TENTH ORDER OF BUSINESS Staff Reports
· Utility Billing Work Orders
· Water Break Report
The above items are for informational purposes only.
Mr. Cassel reported the District received a letter from NSID on June 15, 2012 notifying they will not renew the interlocal agreement when it expires on September 30, 2012. Under the interlocal agreement the District provides meter reading, water billing, accounts payable, accounting functions and human resources.
Mr. Shank extended an invitation to meet with Mr. Hyche at the District Offices tomorrow; however, it is likely they will not meet because NSID staff wants the meeting to take place at their offices.
The Board directed staff to send a termination notice to NSID for the interlocal agreement per the 60 day termination provision.
B. Director of Operations
Mr. Stevens reported everything is well.
Ø They acquired some of the equipment previously discussed from Lanzo.
Ø The sulfuric acid containment pump was installed.
Ø Mr. Shank asked about well #5. It is being worked on. They received video footage on Friday and Mr. McKune reviewed it. The work is expected to be complete within a month.
Ø Mr. Shank questioned whether it is cost effective to start operating the nano plant.
Ø The cost differential to run the nano plant versus the lime softening plant is approximately $260,000.
Ø Mr. Mena expressed the only way to know whether it is cost effective is to actually run it.
Ø Mr. Cassel noted significant improvements with approximately costs of $500,000 to $600,000 will be needed to keep the lime softening plant operating.
Mr. McIntosh reported Lanzo completed their part of the work on the effluent pump. The pump is expected to be installed by the next meeting.
There being no report, the next item followed.
There being no report, the next item followed.
· Human Resources
Mr. Zilmer reported he is waiting for more information regarding insurance quotes.
Mr. Daly reported they are negotiating general liability insurance with PGIT and expect to have figures by next month.
Mr. Capko reported the City Attorney contacted him about code allowing fences on District property. He is waiting on comments from the Community Development Department.
Mr. Shank requested an update on CH2M Hill. The notice of termination was sent to Ms. van Raavensway. There was no response to the demand letter previously sent.
Mr. Cassel reported the District records are ready to be picked up from CH2M Hill.
· Project Status Report
Mr. Johnson reported the following:
Ø Before the Building Department can provide a Certificate of Occupancy for Plant F the District needs final clearance from DEP.
Ø DEP requires as-built drawings. Lanzo provided the final survey information last week. CH2M Hill is waiting for electrical as-built information from Lanzo to prepare the as-builts. Mr. Brown stated he submitted them twice.
Ø CH2M Hill is working on as-builts for the water plant as well.
Ø They are working on finalizing the O&M manual.
ELEVENTH ORDER OF BUSINESS Approval of May Financials and Check Registers
There being no questions or comments,
TWELFTH ORDER OF BUSINESS Supervisors’ Requests
The following comments were made:
· Mr. Holland acknowledged Mr. Zilmer’s excellent work on obtaining information requested by the Board.
· Mr. Mena noted Mr. Shank and he have been Board members for a year and it has been a pleasure. He commended staff for working with them. He would like to invite the City Manager to visit the plant.
· Mr. Shank also commented on the past year and expressed appreciation to staff and fellow Board members.
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further business at this time,
Kenneth Cassel Martin Shank
Assistant Secretary President