MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, June 17, 2013 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida.
Present and constituting a quorum were:
Martin Shank President
Theodore Mena Vice President
Duane Holland Secretary
Also present were:
George Miller Assistant District Manager
Kenneth Cassel District Manager (Via Telephone)
Keri-Ann C. Baker District Counsel
Dan Daly Director of Operations
Kay Woodward District Accountant
Troy Lyn District Engineer
Jan Zilmer Human Resources
Ed Stover Water Department
Joe Stevens Water Department
Alvan Jones Water Department
David McIntosh Wastewater Department
Shawn Frankenhauser Drainage
Stephen Seigfried Field Superintendent
John McKune District Consultant
The following is a summary of the minutes and actions taken during the June 17, 2013 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes of the May 13, 2013 Meeting
Mr. Shank stated each Board member received a copy of the minutes of the May 13, 2013 meeting and requested any corrections, additions or deletions.
There not being any,
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next item followed.
FOURTH ORDER OF BUSINESS Public Hearing to Consider the Adoption of the General Fund Budget for Fiscal Year 2014 (Resolution 2013-2) and Levy of Non Ad Valorem Assessments (Resolution 2013-3)
There were no public comments.
FIFTH ORDER OF BUSINESS Distribution of the Proposed Water and Sewer Budget for Fiscal Year 2014 and Consideration of Resolution 2013-4, Approving the Budget and Setting the Public Hearing
Ms. Woodward reviewed the proposed water and sewer budget for Fiscal Year 2014.
SIXTH ORDER OF BUSINESS Consideration of Bids (Memo/Dan)
A. Underground Fuel Piping Bid
Mr. Daly reported one bid was submitted by Cypress Construction Group in the amount of $43,365. This contractor has previously provided good work for the District.
B. Asphalt Overlay
Three bids were submitted: Roadway Construction in the amount of $39,912.06, Caribe Utilities, Fla. in the amount of $39,500 and M&M Asphalt Maintenance, Inc. d/b/a All County Pavement in the amount of $26,794.
SEVENTH ORDER OF BUSINESS Authorization to Purchase Submersible Well Pump Units (Memo)
The Board reviewed the proposal from Atlantic Environmental Systems, Inc. to purchase new well pumps for wells 4, 5, 8 and 10 in the amount of $39,940.
EIGHTH ORDER OF BUSINESS Consideration of Work Authorization #GT-77 for Services Related to Deep Injection Wells Mechanical Integrity Testing (David/Troy/Dan)
Mr. Lyn reviewed services under Work Authorization #GT-77 including submittal of a testing system to DEP and having Layne Christensen perform mechanical integrity testing to submit a report to DEP. This project is required and must be completed by June of 2014.
NINTH ORDER OF BUSINESS Authorization to Purchase Sodium Hypochlorite Pump Skid (Memo/Ed)
There was discussion regarding the need for a sodium hypochlorite pump skid and how to prevent this issue from reoccurring. A proposal from AMJ was submitted and reviewed.
A. Consideration of Work Authorization #GT-78 (Memo/Troy/Ed)
There being no questions or comments,
TENTH ORDER OF BUSINESS Consideration of Work Authorization #GT-79 for Preliminary Investigation of Wells 6, 7 and 11 (Memo/Troy)
Mr. Lyn reviewed diagnostic work associated with Work Authorization #GT-79.
ELEVENTH ORDER OF BUSINESS Consideration of CH2M Hill Settlements
A. Settlement Agreement
B. Invoice Associated with CH2M Hill Work Authorization #50 – September 1, 2012 through September 30, 2012
Mr. Shank updated the Board on mediation discussions with CH2M Hill. The District will pay outstanding invoices totaling $125,789.50. CH2M Hill will pay the District $477,981.33 and provide corrective work on certain issues with the Nano Project as outlined in the memorandum, a copy of which is attached hereto and made a part of the record. CH2M Hill will reimburse the District for records.
FOURTEENTH ORDER OF BUSINESS Supervisors’ Request
Mr. Mena noted the current Board has been in place for approximately two years.
TWELFTH ORDER OF BUSINESS Staff Reports
Ms. Baker reported the fence ordinance is still on the City Commission agenda for consideration. Mr. Shank stated he will attend the meeting. Mr. Mena requested Mr. Bauman attend the meeting.
A. Manager – Ken Cassel
There being nothing additional to report, the next item followed.
B. Engineer – Troy Lyn (Report Included)
Mr. Lyn reviewed the Project Status Report, a copy of which was included in the agenda package.
Ø Once the Ammonia Sulfate System project is closed out, $23,270 will go back to the District as unspent funds.
Ø Once the Headworks Leveling Gate closeout is complete, $6,000 will go back to the District as unspent funds.
Ø The Broward County Health Department approved construction of the WTP free standing stack. They are working with the Coral Springs Building Department. Structural calculations are expected to be turned in to the Coral Springs Building Department this week.
Ø The screen encasing was taken out of Well #10. The screen is in good condition. It will be cleaned out and tested for structural integrity to be re-installed.
Ø The canal banks were prioritized by Mr. Frankenhauser and the civil engineer for stabilization work. They will meet to refine the scope of work and evaluate what rehabilitation methods will be used.
C. Department Reports
· Operations – Dan
Ø Utility Billing Work Orders
Mr. Daly reported the new bills went out and the payment process is working well.
· Water – Ed Stover (Report Included)
Mr. Stover reviewed his report, a copy of which was included in the agenda package. He thanked the Board for purchasing new equipment. Photographs of the acid room, before and after it was rehabilitated by staff, were distributed.
The record will reflect Mr. Cassel joined the meeting.
· Sewer – David McIntosh (Report Included)
Mr. McIntosh reviewed his report, a copy of which was included in the agenda package.
· Stormwater – Randy Frederick (No Report)
Mr. Frankenhauser reported he met with Mr. Cassel, Mr. Lyn and Mr. Vazquez from ADA Engineering to discuss preliminary assessment of canal bank erosion. They will do onsite visits next week to review rehabilitation options.
· Field – Stephen Seigfried (Report Included)
A copy of the report was included in the agenda package.
Mr. Zilmer reported the health insurance contract goes through the end of July. He is in the process of negotiating a new health insurance contract.
THIRTEENTH ORDER OF BUSINESS Approval of Financial Statements for May 2013
Ms. Woodward reviewed the financials.
FOURTEENTH ORDER OF BUSINESS Supervisors’ Request
The following was discussed:
· Mr. Holland provided an update on the Broward County Natural Resources Planning and Management Division’s water reuse conference. They want the District to sign a waiver to include geographical data in their GIS system.
· Mr. Holland commented on sessions he attended at the FASD conference and asked if the District is doing anything related to social media. Mr. Daly will have more information for the next meeting
· Mr. Mena commented on sessions he attended at the FASD conference. He met Mr. Michael Smith from Pinellas Park. They are also having erosion issues there.
· Mr. Mena reported he spoke with Mr. Lewis about his discontent with the firm’s performance.
· Mr. Mena spoke with Mayor Boccard who explained to him the fence ordinance is on the agenda for a first reading only. Changes can be made before the second reading.
· Mr. Shank stated a meeting will be held on June 20, 2013 at 10:00 a.m. with Representative Moskowitz and he will be provided with a tour of the facility. The meeting was noticed so all Board members can attend.
· Mr. Shank met with Kirk Hatfield, the Director of the University of Florida Engineering School of Sustainable Infrastructure & Environment, and discussed several items including internships at CSID.
FIFTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
Kenneth Cassel Martin Shank
Assistant Secretary President