MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, November 18, 2013 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida.
Present and constituting a quorum were:
Martin Shank President
Theodore Mena Vice President
Duane Holland Secretary
Also present were:
Kenneth Cassel District Manager
William Capko District Counsel
Dan Daly Director of Operations
Kay Woodward District Accountant
Jan Zilmer Human Resources
Jodi Michaels Accounts Payable
Troy Lyn District Engineer
Ed Stover Water Department
Joe Stevens Water Department
David McIntosh Wastewater Department
Randy Frederick Drainage
Stephen Seigfried Field Superintendent
John McKune District Consultant
The following is a summary of the minutes and actions taken during the November 18, 2013 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes of the October 21, 2013 Meeting
Mr. Shank stated each Board member received a copy of the minutes of the October 21, 2013 meeting and requested any corrections, additions or deletions.
There not being any,
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next item followed.
FOURTH ORDER OF BUSINESS Consideration of Proposals for Underground Storage Tank Removal and Cleanup
Fuel was found in the surrounding monitoring wells due to a leak in the underground tank. The tank was emptied to minimize impact. Three vendors were contacted. Staff recommends URS Corporation Southern.
FIFTH ORDER OF BUSINESS Consideration of Resolutions Amending Fiscal Year 2013 Budgets
A. Resolution 2014-1 Amending General Fund Budget
B. Resolution 2014-2 Amending W&S Budget
Ms. Woodward explained these resolutions allocate expenditures among various classifications of expenses and do not change the bottom line of the budgets.
SIXTH ORDER OF BUSINESS Staff Reports
A. Manager – Ken Cassel
Mr. Cassel reported the following:
Ř CH2M Hill is proposing to do the engineering design work and pay for the costs associated with repair of certain issues; however, they want the District to obtain a contractor and the permits. They will provide proposed language for Mr. Stroup to review.
Ř The programming for the sand strainer PLCs is being ordered. CH2M Hill is covering costs for the electrician to repair the sand strainer and Hydach is covering the cost of programming.
B. Engineer – Troy Lyn (Report Included)
Mr. Lyn reviewed the Project Status Report, a copy of which is attached hereto and made a part of the public record.
Ř Free standing stack is complete.
Ř Well #10 rehabilitation project is in closeout. The new pump was installed and is being tested.
Ř Preliminary investigations for canal bank restoration are complete. The report and plans are being prepared.
Ř The deep injection well permit application was submitted.
Ř Specifications were drafted for wells #6 and #7.
The record will reflect Mr. Mena joined the meeting.
Ř They are helping Mr. McIntosh with the South Blower Generator and will present a work authorization for it.
Ř They are working on a design build for an 8,000 gallon above ground fuel tank.
Ř An upgrade of the 500 kW generator with a 600 kW generator was being considered. Due to new requirements, modifications may be recommended for the current generator.
C. Department Reports
· Operations – Dan Daly
Ř Utility Billing Work Orders
The above items are for informational purposes only. Mr. Daly also reported the following:
° He had discussions with SWCD regarding work they are doing to Canal Z and noted it may affect CSID with phone calls requesting credits for irrigation water usage.
° The newsletter is being mailed out.
° There have been preliminary discussions regarding the Open House scheduled for April, 2014.
° The front entrance pool will be filled and replaced with pavers and potted plants.
· Water – Ed Stover (Report Included)
Mr. Stover reviewed the report, a copy of which was included in the agenda package and is attached hereto as part of the public record. He also reported on the tech transfer workshop hosted by the District last week.
· Sewer – David McIntosh (Report Included)
Mr. McIntosh reviewed the report, a copy of which was included in the agenda package and is attached hereto as part of the public record.
· Stormwater – Randy Frederick (Report Included)
A copy of the report was included in the agenda package and is attached hereto as part of the public record.
· Field – Stephen Seigfried (No Report)
There being no report, the next item followed.
Mr. Zilmer reported two candidates were interviewed and are going through the hiring process for positions associated with follow up to the installation of meters.
· Motion to Accept Department Reports
D. Attorney (Attorney General Response Included)
Mr. Capko reported the following:
· The Attorney General’s response was provided to the Board stating they cannot provide an opinion on this matter. District Counsel will attempt to informally contact the Deputy Attorney General.
· A representative of the Broward County Delegation contacted Mr. Shank and District Counsel with recommendations on the bill submitted by the District. She suggested changing to Category 2 for bidding purposes. She also suggested changing to general elections. There was Board consensus to leave it as landowner elections.
SEVENTH ORDER OF BUSINESS Approval of Financial Statements for October 2013
Ms. Woodward reviewed the financials. She also reported the IRS examined the 2007 Bonds and the District responded to all their requests.
EIGHTH ORDER OF BUSINESS Supervisors’ Request
The following was discussed:
· Mr. Holland commended staff on their excellent work.
· Mr. Shank reported he will visit the Broward County Delegation.
· Mr. Shank spoke with Mr. Morera from SWCD. They are dropping their membership from FASD.
· Mr. Shank suggested a computer system to track renewals for departments.
NINTH ORDER OF BUSINESS Adjournment
There being no further business,
Kenneth Cassel Martin Shank
Assistant Secretary President