MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, February 18, 2013 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida.
Present and constituting a quorum were:
Martin Shank President
Theodore Mena Vice President
Duane Holland Secretary
Also present were:
Kenneth Cassel District Manager
William Capko District Counsel
Dan Daly Director of Operations
Kay Woodward District Accountant
Troy Lyn District Engineer
John McKune District Consultant
Jan Zilmer Human Resources
Ed Stover Water Department
David McIntosh Wastewater Department
Randy Frederick Drainage
Shawn Frankenhauser Drainage
Steve Seigfried Field Superintendant
The following is a summary of the minutes and actions taken during the February 18, 2013 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to order at 4:00 p.m. and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes of the January 28, 2013 Meeting
There not being any,
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next item followed.
FOURTH ORDER OF BUSINESS Consideration of Culvert Cleaning Bid
Three bids were submitted and staff recommends the lowest bid from Fish Tec in the amount of $95,000.
FIFTH ORDER OF BUSINESS Discussion and Approval of Change in Credit Card Processor
The following was discussed
· The District currently uses PayPal, which does not offer IVR for pay by phone transactions.
· Paymentus has the capability for clients to pay by phone. It uses live District data by way of web server.
· Paymentus offers electronic check payments and accepts Discover; PayPal does not.
· Switching to Paymentus will result in approximate savings of $1,000 per month.
SIXTH ORDER OF BUSINESS Staff Reports
· Participation in the Annual Waterway Cleanup
The District contributes and participates in the Annual Waterway Cleanup every year. District staff is paid overtime to participate; however, there is not much to clean up in the District’s waterway because staff regularly cleans and maintains them.
There was Board consensus to contribute financially to the Annual Waterway Cleanup, but not have staff participate.
· Consideration of H&H Contract for Alternate Sludge Disposal
The DEP is mandating the District to have an alternative for sludge disposal. The District currently has land application and land fill. The third proposed alternative is to have H&H reserve space in their system in case the first two alternatives are not possible.
· Utility Billing Work Orders
The Board reviewed the work orders. Mr. Shank questioned why January is always significantly higher. Mr. Daly explained most people do not realize houseguests over the holidays increase water usage.
The following was also discussed:
Ř Clean Fuels sporadically tests the District’s diesel fuels for contaminates. One of the District’s tanks has algae and water in it. It will cost $2,170 to have it cleaned out.
Ř There was discussion regarding odors coming from the water plant.
Ř Mr. Cassel reviewed several issues with Well #5 and items needing attention. There will be approximately an additional $70,000 in expenses. The total cost will be $100,000 to $125,000. The cost of a new well is approximately $250,000.
Ř The Board expressed concern about spending more money in well repairs than the estimated amount and questioned at what point is it no longer cost effective.
Ř Mr. Cassel and Mr. Lyn reviewed several issues with Well #10. A report outlining the issues discussed is attached hereto and made a part of the public record.
B. Director of Operations
Mr. Stover reported the following:
Ř Things are moving forward with his department.
Ř There are several projects in process with positive results.
Ř Mr. Brown is taking care of projects his company is responsible for.
Ř Mr. Lyn made corrections to the initial acid skid drawings. Building will begin in approximately three weeks.
Ř Internal flow meters are being checked to see if replacements are necessary.
Mr. McIntosh reported Globaltech completed the sludge lime in Plant F and returned $7,000 to the District.
Mr. Frederick reported the following:
Ř The LP tank project will be completed this week.
Ř Installation of telemetry for water elevations will begin this week.
Ř The tree project will begin within the next two weeks. Discussion ensued regarding the tree mitigation project and issues with the city.
Mr. Seigfried provided an update on the lift station project, which is expected to be completed in March.
Mr. Daly updated the Board on an on-campus lift station flood. A pilot light will be installed and monitored by the Wastewater Department.
· Human Resources
Mr. Shank requested an email be sent to all job applicants acknowledging receipt and thanking them for their application.
Mr. Capko reported the following:
· A proposed canal bank erosion, monitoring and response policy was drafted and sent to staff for comments. A final proposed policy will be presented to the Board at the next meeting.
· A negotiation session will be set up with CH2M Hill to discuss fee issues.
· Consideration of Work Authorization #74 for Well Step-Drawdown Testing
The following was discussed:
Ř Mr. Lyn reviewed Work Authorization #74 for engineering consulting services related to well step-drawdown testing in the amount of $14,980.
Ř Mr. Lyn is working with Mr. McIntosh on leveling the gate.
SEVENTH ORDER OF BUSINESS Approval of Financial Statements for January 2013
The Board reviewed the financial statements.
EIGHTH ORDER OF BUSINESS Supervisors’ Request
There not being any, the next item followed.
NINTH ORDER OF BUSINESS Adjournment
There being no further business,
Kenneth Cassel Martin Shank
Assistant Secretary President