MINUTES OF MEETING
CORAL
SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, June
20, 2011 at approximately 4:00 p.m. at the District Office, 10300 NW 11th
Manor,
Present and constituting a quorum were:
Martin Shank President
Theodore Mena Vice President
Jay Oremland Secretary
Also present were:
Kenneth Cassel District
Manager
Dennis Lyles District Counsel
Jane Early District Engineer
Dan Daly Director of Operations
Kay Woodward District Accountant
David Macintosh Wastewater
Department
Ed Stover Water Department
Carl Easton CH2M Hill
Michael Bone Lanzo Construction
Joe Brown Lanzo Construction
FIRST ORDER OF BUSINESS Roll Call
Mr. Mena called
the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Organizational Matters
A. Oath of Office for Newly Elected Supervisors
Mr. Mena
asked do you have some suggestions for this particular meeting Mr. Cassel
because obviously we are not versed in the agenda at this time?
Mr. Cassel responded yes. The first order of business is organizational
matters. Since you all have just been
elected, the first item is to swear you in as Supervisors. We will administer the Oath of Office. There is also the resolution codifying
that. Then we can move forward from
there.
You have before you a written copy
of the Oath of Office. If you will fill
out your name, print it out, sign and date it, after the Oath of Office I will
check your ideas and do the certifications since I am a Notary.
Mr. Cassel, being a Notary Public of
the State of
Mr. Cassel stated congratulations
gentlemen. Welcome aboard.
B. Election of Officers – Resolution
2011-3
Mr.
Cassel stated the next item is the election of officers for the Board. You have a President, Vice President,
Secretary and Treasurer. For Treasurer
what we typically do with the other districts we manage is to have the Regional
General Manager for Severn Trent Management Services act as your Treasurer and
other members of management act as your third party Assistant Treasurer and
Assistant Secretary. Here is a copy of
the proposed resolution. It would be up
to the Board to nominate one individual to serve as President, one as Vice
President and the other as Secretary.
On MOTION by Mr. Mena seconded by Mr.
Shank with all in favor Mr. Oremland was nominated as Secretary.
On MOTION by Mr. Oremland seconded by
Mr. Mena with all in favor Mr. Shank was nominated as President.
On MOTION by Mr. Shank seconded by Mr.
Oremland with all in favor Mr. Mena was nominated as Vice President.
On MOTION by Mr. Mena seconded by Mr.
Oremland with all in favor Mr. Koncar was nominated as Treasurer, Mr. Bloom as
Assistant Treasurer, Mr. Cassel as Assistant Treasurer and Assistant Secretary,
and Mr. Daly as Assistant Secretary.
On MOTION by Mr. Mena seconded by Mr.
Shank with all in favor Resolution 2011-3, designating officers of the District
as previously outlined, was adopted.
Mr. Mena asked now that we have a
President, should we turn this over to Mr. Shank?
Mr. Cassel responded yes. Mr. Shank can take over the meeting from
here.
Mr. Shank stated I would like to
thank Mr. Mena and Mr. Oremland for running and being elected to the
Board. I hope to do as good a job as the
last Board and be an asset to the landowners of the District. Unfortunately we could not get the agenda
package before right now so we are at a disadvantage at knowing what old
business and new business is before this Board at this point. I have a couple of things I want to get done and
then I want to continue the meeting to a date and time certain so we can redo
the agenda at that time. I would like to
get the minutes of the last two meetings as well as a copy of the agenda
package. I would like to set a time for
the continuation of the meeting. In two
weeks?
Mr. Oremland responded that is
fine.
Mr. Mena stated Maybe Mr. Cassel can
give us an idea on the schedule. I would
also like to recommend we change the 3:00 p.m. time, if we can do that, to a
time when the public can come in such as 6:30 p.m. in the evening.
Mr. Lyles stated the Board has
discretion to change the meeting time and schedule. The only thing is we will have to publish notice
of the new schedule.
On MOTION by Mr. Mena seconded by Mr.
Shank with all in favor the monthly meetings will be held at 6:30 p.m.
Mr. Oremland asked is that just the next
coming meeting?
Mr. Shank responded no. The monthly meetings will be moved to 6:30
p.m.
Mr. Cassel stated your best date
from what I am seeing is July 11, 2011. Your regular meeting is scheduled for July 18,
2011.
Mr. Mena stated so we are not
gaining anything. I guess that gives us
more time. Do you think so Mr. Shank?
Mr. Shank responded yes.
Mr. Cassel stated so we will just
change the time of the meeting to 6:30 p.m. on July 18, 2011. We will take what is on this agenda. In the meantime I will get the Board of
Supervisors’ packages for you and other information to bring you up to date as
to where we are with the various issues and projects. We will get together the minutes of the last
two or three meetings with the full agenda package and send it to all of
you. I will need email addresses and
mailing addresses so I can get the information to you. We will also be sending out to you the Form 1
forms, your financial disclosures, which you do have to file with the
Supervisor of Elections before July 1, 2011.
We will get that out to you. We
will also get you your 1099 forms and all the rest of the documents will be
sent to you by the recording secretary so that you can fill it out.
Mr. Lyles stated in addition to
those items they will also provide you with an informational pamphlet regarding
the Sunshine Law and Public Records Law in the State of Florida, which you are
all now subject to. That takes affect
immediately. I have given each of you a
card. If you have questions, please give
me a call at your convenience. I also
want to let you know that you are not permitted to discuss any item of business
that is either to come before the Board or is reasonably likely to come before
the Board for action, among yourselves.
You can talk to the staff. You
can talk to the community. You can talk
to other government officials. You can
talk to anyone you want to about anything, just not CSID business among yourselves. I do not just mean the three of you getting
together. An email or telephone call
between two of you also constitutes a violation of that provision of Florida
Law. Rather than go into great detail on
all of that, it usually works best to take a look at the information the
manager’s office will provide you and then just give me a call with any
lingering questions.
Mr. Mena stated you are going to be
a very important contact for us.
On MOTION by Mr. Mena seconded by Mr. Oremland
with all in favor an evaluation of all District staff’s responsibilities was
requested.
Mr. Mena stated that does not mean
anyone here is being targeted.
Mr. Shank stated no, not at
all. We just want to find out for
ourselves what is going on and have an evaluation.
On MOTION by Mr. Oremland seconded by
Mr. Shank with all in favor all cell phones are to be turned off during
meetings.
There being no
further business at this time,
On MOTION by Mr. Mena seconded by Mr.
Shank with all in favor the meeting and public hearing was continued to July
18, 2011 at 6:30 p.m.
Kenneth
Assistant
Secretary President