MINUTES OF MEETING
CORAL
SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, November
14, 2011 at 6:30 p.m. at the District Office, 10300 NW 11th Manor, Coral
Springs, Florida.
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth
Cassel District
Manager
William
G. Capko District
Counsel
Dan
Daly Director
of Operations
Kay
Woodward District
Accountant
Jan
Zilmer Human
Resources
John
McKune District
Consultant
David McIntosh Wastewater
Department
Ed Stover Water Department
Randy
Frederick Drainage
Supervisor
James
Rabideau CH2M
Hill
Joe Brown Lanzo Construction
Steven Solomon Resident
The
following is a summary of the minutes and actions taken during the November 14,
2011 CSID Board of Supervisors Meeting.
FIRST
ORDER OF BUSINESS Roll
Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of Minutes
A.
October
17, 2011 Meeting
B.
October
24, 2011 Continued Meeting
There not being any,
On
MOTION by Mr. Mena seconded by Mr. Holland with all in favor the minutes of the
October 17 and October 24, 2011 meetings were approved.
THIRD ORDER OF BUSINESS Audience Comments
A.
Mr.
Steven Solomon
Mr.
Solomon addressed the Board and the following was discussed:
·
He would like CSID
customers to be credited for the recent FPL outage, which resulted in a boil
water period.
·
He feels the District’s
rates are high compared to other districts such as NSID and would like them to
be more competitive.
·
A great portion of
water usage at his home goes towards lawn irrigation. He would like the District to figure out how
much water is used towards his lawn and discount charges for sewage.
Mr. Shank responded the following:
·
The boil water advisory
was precautionary and not mandatory. The
water supplied to residents was good for showering and septic use. The water could be used for cooking and
coffee, but boiling was recommended.
·
Credits cannot be
issued because it is impossible to determine how much water each household
drinks daily.
·
CSID does not have the
lowest rates and it does not have the highest rates. The rates are set because of bonds issued to construct
the new plants.
·
A separate meter can be
installed to measure water used towards irrigation, but it will be at the
homeowner’s expense.
Mr.
Mena made the following comments:
·
He asked what the
average daily cost is on a home using 7,000 gallons. Mr. Daly responded $60.81.
·
He noted it is
approximately two dollars a day and a credit will only be four dollars.
·
He clarified the boil
water advisory was a result of an FP&L power outage and not a mistake made
by the District.
Mr. Holland made the following
comments:
·
He thanked Mr. Solomon
for attending the meeting and providing his suggestions.
·
He reviewed the
correspondence between Mr. Daly and Mr. Solomon and noticed the dramatic cut
Mr. Solomon made in his bill through his sprinkler system.
·
He liked the suggestion of using
algorithms.
The
following was also discussed:
·
Mr. Shank noted algorithms
may be an advantage to some homeowners, but a disadvantage to other homeowners.
·
Mr. Daly stated CSID is
the only water company which includes 3,000 gallons of water and 3,000 gallons
of sewage in the base rate.
·
Mr. Solomon stated he
is not interested in what he gets free.
He is interested in what he pays.
·
Mr. Mena noted he is a
Code Ranger for the City of
B.
Ms.
Cindy Heafy
Ms. Heafy did not attend the
meeting.
FOURTH ORDER OF BUSINESS Project Update – Lanzo
Mr. Brown provided a
status update and the following was discussed:
Plant
F
·
The buildings were
delayed by the rains, but are in the process of completion.
·
The spark test was
completed and items needing attention are being addressed.
·
Testing will begin on
the clarifier tomorrow. Once testing is
complete the tank will be closed up and the remaining diffusers will be installed. Hydrostatic testing will also be done.
·
Estimated completion is
for mid December.
Nano Plant
·
Performance acceptance
testing is being conducted.
·
Testing on Train #1 was
completed today, Train #2 will be tested next and if it is successful, they
will proceed with Train #3.
·
Once all three trains have
been tested they will run them simultaneously.
This involves wells #8 through #11.
·
The electrical portion
of the wells was completed today.
·
The RTU hookup and radios
will be in Wednesday or Thursday. The
wells will be required to run all three trains simultaneously.
·
They are proceeding
with the preliminary work list generated by CH2M Hill. Mr. Brown reviewed the list with Mr. McKune
and provided comments. He will forward a
copy of his comments to Mr. Cassel. He
does not agree with some of the items.
He feels other items on the list are part of the contract and they will
be done.
·
Hydrobility levels increased
and shut the plant down. It needs to be
flushed and ran to waste for one and a half hours. This ends treatment, but not testing.
·
Mr. Shank asked about
the letter from Lanzo regarding lightning damaging equipment. Mr. Brown responded there was either a lightning
strike or a power surge. CH2M Hill was
asked to determine what the cause was in order to take necessary steps to
repair the issue.
·
Mr. Shank wants them to
determine how this can be prevented from happening again because both FP&L
power surges and lighting strikes are common occurrences.
·
Mr. Mena noted
engineering and the contractor should have been proactive and prepared for
issues like this.
·
Mr. Rabideau stated
CH2M Hill designed surge protectors in the system and there is lighting
protection system. All instruments
outside the building have individual surge protectors. The building envelope does not need surge
protectors because it is not susceptible to lightning strikes. They are investigating what caused the
incident.
·
Mr. Shank stated the
prior Board was not informed of all the issues which could arise with the nano
plant.
·
Mr. McKune stated the
nano plant will require staff be highly trained and will need better
operators. It is a more complex system
and is sensitive to lightning strikes as well as power surges. The District will likely need to hire an
electrician.
·
Mr. Cassel stated DEP
and EPA requirements are becoming more stringent for the removal of certain
trace chemicals in water. Lime softening
will not remove these chemicals. This is
why so many utilities are going with nano plants.
FIFTH ORDER OF BUSINESS Discussion and
Approval for RFQ Soliciting District Engineering Services
Mr. Cassel asked the Board if they
want an RFQ prepared for District engineering services as discussed at the workshops. Mr. Shank requested the RFQ process begin.
SIXTH ORDER OF BUSINESS Approval of Work
Authorization #50 Invoice for August 27 to September 30, 2011
The following was discussed:
·
Mr. Shank noted on page
three, under work remaining under the
lump sum, it lists O&M manual, yet they are billing the District for
preparing the O&M manual separately.
·
Mr. Rabideau stated there
are O&M manuals provided by the contractor for individual equipment. CH2M
Hill reviews the manuals for content and sends it back to the contractor with
comments or approval. Those are submittals. CH2M Hill prepares a separate
O&M manual to run the plant.
·
Mr. Cassel questioned
what Mr. Willems is doing. Mr. Rabideau
is working on inspections.
·
Mr. Cassel asked what travel-other means. It is for travel to the site.
·
Based on additional
input provided by Mr. McKune and Ms. Woodward, Mr. Cassel suggested reducing
the amount he recommended paying in the agenda package to $41,534.85.
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the Board authorized a payment of $41,534.85 for invoice
# 3811381 from CH2M Hill.
SEVENTH
ORDER OF BUSINESS Staff
Reports
The following was discussed:
·
Mr. Shank stated Mr.
McKune recommends a SCADA system for monitoring wells. Mr. Stover stated they are in the process of
getting prices on transducers for each well.
Personnel will need to be used for immediate monitoring.
·
The wells have to be
cleared out every six years. All the
wells have to be redone.
·
SFWMD lifted the
two-day water shortage restriction. Broward
County can water three days a week before 10:00 a.m. or after 4:00 p.m.;
Monday, Wednesday and Saturdays for odd number houses and Tuesday, Thursday and
Sundays for even number houses.
·
Mr. Shank requested Mr.
Frederick provide Mr. Daly easement and right-of-way information for the
parcels with erosion issues.
·
Mr. McIntosh reported
there were issues two weeks ago with the wastewater plant due to heavy rain. Two pumps ran out of service. They were still able to monitor flow to a third
pump and another pump was repaired immediately.
·
Ms. Woodward reported
field work for the Fiscal Year 2011 audit was completed last week. The audit report is expected to be ready a
month earlier than last year.
A.
Manager
·
East
and West Basin Water Level Calculations During Rain Events
This
item is for informational purposes only.
Mr. Cassel reported he met with the city and is working with them on
better communication/coordination to clean out grates.
·
Monthly
Water Break Report
·
Utility
Billing Work Orders
The
above items are for informational purposes only.
B. Director of Operations
Mr.
Daly reported the following:
·
The issue with the
injection wells is being taken care of.
Mr. McIntosh is looking into what happened with the winding.
·
They are looking into a
SCADA system for the wastewater plant.
C.
Attorney
·
Update
on Legislative Package
Mr.
Capko reported the following:
·
The Broward County
Legislative Delegation had a hearing last Wednesday where they had a second
reading on the District’s local bill.
·
Mr. Capko answered
several questions from the delegation regarding the bill addressing a change in compensation for
Supervisors.
·
The District’s bill
passed.
·
Mr. Shank asked if he
responded to the Board of Education regarding their request to be reimbursed for
bottled water during the boil water advisory.
Mr. Capko has not yet responded. A
letter has been drafted and will be sent out tomorrow.
·
He spoke with CH2M
Hill’s attorney who does not recall getting correspondence from Mr. Lyles
regarding the District’s public records.
The demand letter was sent and they should be receiving it this week.
·
Mr. Lewis is checking
into the FP&L dual feeds issue.
·
District employees
cannot participate in the Florida State Health Insurance Program. There is a Florida Statute which provides
certain government entities can participate and piggyback off the Florida State
Health Insurance Program, but it is limited to small counties and small
municipalities within the counties.
Special Districts are not allowed to participate. Mr. Lewis can go before the FASD Board to
suggest working on a bill to go before legislation next year.
D. Engineer
·
Project
Status Report
The following was
discussed:
·
Performance testing is
being conducted on the membranes. After
this testing is complete, they will perform a full system test. This should be done by next Tuesday. Performance testing of the whole plant will
be conducted afterwards.
·
After all testing is completed
the next steps will be discussed to connect the nano plant into the system. This will require certification from the
Health Department.
·
A meeting will be held
with the Health Department to determine the requirements before the
certification process begins.
·
They are inspecting
work on Plant F as requested by the Board.
·
Testing is being
conducted on the paint and the coatings to determine whether there are pinholes
which can affect the steel.
·
The aeration basin will
be installed along with air diffusers after the coatings are complete.
·
Mr. Shank noted there
are several old items on the Project Status Report. Mr. Rabideau stated those items may not be
considered complete.
·
Mr. Shank discussed the
design of the generator room and lack of access to the generator. Mr. McKune will meet with Mr. Daly, Mr.
McIntosh, the electrician and the gear manufacturer onsite to find out how to
get front access.
EIGHTH ORDER OF BUSINESS Approval of October
Financials and Check Registers
There being no questions or
comments,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the October financials were approved.
NINTH ORDER OF BUSINESS Supervisors’
Requests and Audience Comments
The following was discussed:
·
Mr. Holland
complimented District staff on their great job during the rain event.
·
Mr. Holland suggested
meeting with the department heads and management to determine the
organization’s direction as well as getting a professional facilitator.
Mr. Holland MOVED to hire a
professional facilitator to assist the District in its organizational structure
and Mr. Mena seconded it.
·
Mr. Holland knows
professional facilitators. He is also
aware the city has these capabilities.
·
Mr. Shank suggested the
expense be $100 per day and recommended Mr. Ken Fink.
On MOTION by Mr. Shank seconded
by Mr. Mena with all in favor a facilitator will be hired to assist the
District in its organizational structure at a cost not to exceed $100 per day.
·
Mr. Shank requested a
District map as well as a poster size aerial picture of the plant.
·
Mr. Shank requested an
overlay of the new flood zones and the District.
·
Mr. Solomon commented
on the CH2M Hill invoice and had some questions about the cost of the project,
of which Mr. Cassel provided responses.
TENTH ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the meeting was adjourned.
Kenneth
Cassel Martin
Shank
Assistant
Secretary President