MINUTES OF MEETING CORAL SPRINGS IMPROVEMENT DISTRICT

The regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held Monday, June 17, 2024 at 4:00 p.m. at the District Offices, 10300 NW 11th Manor, Coral Springs, Florida.

Present and constituting a quorum were:

Curt Tiefenbrun Ben Groenevelt Mark Ritter
Also present were: Ken Cassel
Seth Behn
David McIntosh Joe Stephens Sue Beyer Glen Hanks Jan Zilmer
Rick Olson
Shawn Frankenhauser Frank Kozlowski Christian McShea Mike Hosein
Brian Klein Jovan Selvon Danielle Keira Julie Beyer Karla Berroteran Robert Koncar
Sandra H. Demarco Travis McEwen

President
Vice President Secretary

District Manager District Attorney Director of Operations Director of Utilities
Director of Finance and Accounting Director of Engineering
Director Human Resources District Engineer Stormwater Department Field Department
Water Department Wastewater Department
Utility Billing and Customer Service Maintenance Department Procurement (Via Teams)
IT Specialist SEDA
lnframark lnframark Resident

The following is a summary of the discussions and actions taken.

FIRST ORDER OF BUSINESS	Call to Order
Mr. Cassel called the meeting to order and called the roll. He requested amending the agenda to allow for a presentation from SEDA for best tasting water.

On MOTION by Mr. Ritter seconded by Mr. Groenevelt with all in favor the presentation for best tasting water by SEDA was added to the agenda.

SECOND ORDER OF BUSINESS	Audience Comments
A. Presentation by SEDA
Ms. Berroteran presented the District with an award for best tasting water on behalf of Southeast Desalting Association.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the May 20,
2024 Meeting

On MOTION by Mr. Ritter seconded by Mr. Groenevelt with all in favor the minutes of the May 20, 2024 meeting were approved.

FOURTH ORDER OF BUSINESS	Financials for May 2024

On MOTION by Mr. Ritter seconded by Mr. Groenevelt with all in favor the financials for May 2024 were approved.

FIFTH ORDER OF BUSINESS	Consideration	of	Encroachment
Agreement for 1207 NW 84 Drive
Mr. Frankenhauser reviewed the request. They inspected the property and determined there is not enough room without conflicting with the City ordinance of 20 feet from the waterline.

On MOTION by Mr. Ritter seconded by Mr. Groenevelt with all in favor the encroachment agreement for 1207 NW 84 Drive was denied.

SIXTH ORDER OF BUSINESS	Staff Request Board Consideration to
Piggyback on Contract 039-023 between the City of Plantation and H&H Liquid Sludge Disposal, Including any Extensions (H7 H will provide biosolids disposal services for the District according to the terms of the contract

On MOTION by Mr. Ritter seconded by Mr. Groenevelt with all in favor piggybacking off the City of Plantation contract with H&H Liquid Sludge Disposal, including any extensions, was approved.

SEVENTH ORDER OF BUSINESS	Staff Request Board Consideration to
Continue to Piggyback on the Extension of the NASPO Contract between the State of Oregon, on Behalf of Member States, and W.W. Grainger, Inc. for the Purchase of Goods (The contract has been extended from June 2024 to December 2024. Staff also request Board approval to continue piggyback on any further extensions of this contract

On MOTION by Mr. Ritter seconded by Mr. Groenevelt with all in favor continuing to piggyback on the extension of the NASPO contract and W.W. Grainger was approved.

EIGHTH ORDER OF BUSINESS	Consideration	of	Amendment	#1	to
Work Authorization #216 for Pump Station 1 - LP Gas Tank Replacement for a Decrease of $8,250

On MOTION by Mr. Ritter seconded by Mr. Groenevelt with all in favor Amendment #1 to Work Authorization #216 was approved.

NINTH ORDER OF BUSINESS	Engineer's Report
A copy of the report was included in the agenda package and is attached hereto as part of the public record. Mr. Olson provided updates.

TENTH ORDER OF BUSINESS	Staff Reports
A. Manager - Ken Cassel
Mr. Cassel reminded the Board to do the required ethics training if they have not done so already, as well as filing the Form 1 before July 1, 2024.

B. Department Reports
Operations - David McIntosh
Mr. McIntosh reported Stantec did a revenue efficiency analysis. They will attend the July meeting to officially present the report.

Mr. McIntosh and Mr. Stephens have been working with Ms. Rustin from Lewis, Longman and Walker on developing a new procurement policy.
He attended FASO along with other members of staff.

Utilities Update - Joe Stephens
Mr. Stephens reported he is working on several grants. One is for hardening the administrative building and one is for a new generator for the wastewater side.
He requested a budget increase and extension for the facility hardening project they are currently working on. They met with the City regarding permits for the facility hardening project.
He is meeting with department managers to discuss the budget.
The initial biosolid regional study report was completed and came in under budget.

Utility Billing Customer Service Report - Brian Klien (Report Provided)
Mr. Klien reviewed his report; a copy of which is attached hereto as part of the public record.

Water - Christian Mcshea (Report Provided)
Mr. McShea reviewed his report; a copy of which is attached hereto as part of the public record.

Wastewater - Mike Hosein (Report Provided)
Mr. Hosein reviewed his report; a copy of which is attached hereto as part of the public record.

Stormwater - Shawn Frankenhauser (Report Provided)
Mr. Frankenhauser reviewed his report; a copy of which is attached hereto as part of the public record.

Field -Frank Kozlowski (Report Provided)
Mr. Kozlowski reviewed his report; a copy of which is attached hereto as part of the public record.

Maintenance Report - Jovan Selvon (Report Provided)
Mr. Selvon reviewed his report; a copy of which is attached hereto as part of the public record.

Procurement Report - Danielle Keira-Cancel (Report Provided)
Ms. Kiera-Cancel reviewed her report; a copy of which is attached hereto as part of the public record. She is being proactive about looking for grant related procurements.

Financing and Accounting - Sue Beyer
Ms. Beyer reported they rolled out a new system and thanked the managers for their patience and support.

Human Resources - Jan Zilmer
There being nothing to report, the next item followed.

Engineering - Glen Hanks
Mr. Hanks reported they received confirmation via email from Bluestream that they are taking care of the hit on Riverside Drive. They also met with AT&T, their subcontractor and the City to outline the steps they need to take to reduce the chance of hits. They are also adding addresses to each building for emergency services.

Motion to Accept Department Reports

On MOTION by Mr. Ritter seconded by Mr. Graul IC,Vu
all in favor the Department Reports were accepted.

C. Attorney
Mr. Behn thanked everyone for attending FASO.
They are working on a new procurement policy.
He provided an update on settlement claims being made on behalf of the District.

ELEVENTH ORDER OF BUSINESS	Supervisors' Requests/Comments
Mr. McEwen was introduced. He ran unopposed and will become a Board member in November.
Mr. Tiefenbrun made several comments on the past year and how much he has learned. He also noted several meetings he attended for other entities and commented on how well the departments run.

TWELFTH ORDER OF BUSINESS	Adjournment
There being no further business, the meeting was adjourned.

Kenneth Cassel Assistant Secretary

Cu	
President